Attendance Procedures & Reporting

Attendance Secretary: Ms. Pereira
Attendance Office: 703.594.3021
Attendance Fax: 703.594.2814
Attendance Email: patriotattendance@patrioths.com

Procedure for Absences

For daily absences, parents/guardians can complete an online form (see below) or submit an excuse note to the Attendance Office within five (5) business days of the absence. The note must contain the student's full name printed clearly, the date of the absence, the reason for the absence, and the parent or guardian signature. Cases in which notes are not received within five (5) days will be referred to an administrator. Excuses are not accepted by telephone.

For excuse notes submitted after the five (5) business day window, please send an email to or submit a handwritten note to the attendance office and allow time for administrator approval.

New Excused Absence Online Form

Parents can now complete a registration form to utilize our new online excused absence program. A parent must complete this form in person at Patriot High School in order to activate and use the program. Once the parent/guardian has submitted the new Authorized Absence Online Submission form, he/she will be able to submit an excused "note" for full-day absences for a student online. The Excused Absence Online Submission link on the left sidebar of this page will direct parents/guardians to the appropriate form. This form will require the parent's PIN, as indicated on the new Online Absence Authorization form. Attendance Personnel will verify the password and mark the absence excused or unexcused according to attendance regulations. An incorrect password will lead to the requested excused absence being marked as unexcused. Parents will need to maintain the security of this PIN number in order to protect the system from misuse.

*Note: The online system may not be utilized for early dismissals or late arrivals to school. Additionally, this system is not automatic. Please allow at least two school days for online excuses to alter the absence in Parent Portal.

Procedure for Early Dismissal

Students requesting an Early Dismissal must present a hand-written note to the Attendance Office before 7:30 a.m. on the day of the dismissal. Notes dropped off after 7:30 a.m. will not be processed, and the student will not be authorized to leave school. The note must contain the student's full name, the date of the early dismissal, the reason for the early dismissal, the time of the early dismissal, a statement that the student will be picked up or drive himself or herself, and the authorized signature.

Early dismissals may also be done by email (email address listed above). Please note that email may take longer, particularly around the lunch periods, so please plan accordingly.

No early dismissal requests may be made through the online system.

Adults picking up students should park in a visitor's space, check in at the security desk inside the main entrance, then proceed to the Attendance Office to have the child called down. Bring a current, valid photo ID. 

Prearranged Absences

All absences for extenuating circumstances must be prearranged through the student's administrator at least five (5) days in advance of absence. Such factors as the impact of the absence on the student's academic progress and the educational value of the absence will be considered in determining whether a prearranged absence will be approved or unapproved.

Excused vs. Unexcused

Reasons considered excused:

  • Illness of the student;
  • Medical appointments;
  • Court (subpoena or summons must be presented to school);
  • Religious observance;
  • Death in the immediate family;
  • Visiting a sick relative in the hospital;
  • Pre-approved college visits (only applicable to seniors);
  • Approved prearranged absences;
  • Assistance with sick or injured family member.

Every effort should be made to schedule appointments after school hours and family vacations over school breaks.

Reasons considered unexcused

  • Waking up late, broken alarm clock, oversleeping, etc;
  • Car problems;
  • Missing the bus;
  • Finishing homework or project;
  • Babysitting;
  • Trips to the airport;
  • No utility service;
  • Family discussions;
  • Unexplained family emergencies.

Tardy to School

After 7:30 a.m. students should report directly to the Attendance Office or Tardy Table in the upstairs Annex Office for a tardy slip.  If the student has a dated, signed note from a parent/guardian with a valid excuse, he/she will receive an excused pass.  This pass must then be shown to the student’s teacher to be admitted to class. If the student does not bring a written valid note, he/she must still report to the Attendance Office/Tardy Table to receive an unexcused tardy pass to be admitted to class.

A student has two days to submit a written explanation for an excused tardy.  A student is considered unexcused unless a signed excuse is brought from the parent/guardian and presented to the Attendance Office.

Types of excused tardies:

  • All items for excusing absences as listed in the previous section
  • Emergency situations arising from unusual weather conditions
  • All tardies from late buses

Types of unexcused tardies:

  • Oversleeping
  • Missed bus/ride
  • Car trouble
  • Traffic

Each marking period, tardies to school will be dealt with as follows:

  • First offense: Warning
  • Second offense: Warning
  • Third offense: Warning - Parent Notification
  • Fourth offense: Morning Detention
  • Fifth offense: Morning Detention and possible loss of parking pass
  • Sixth offense: Saturday School Detention, loss of parking pass for up to 30 days
  • Seventh offense: Saturday School Detention, additional parking pass restrictions
  • Eighth offense: Saturday School Detention, additional parking pass restrictions
  • Nineth plus offenses: Out of School Suspension, loss of parking pass for one semester
  • 15+ offenses:  Loss of parking pass for a full school year

Promptness to class is very important.  Students are to be in their seats and ready to work when the tardy bell rings.

Each marking period for each class, tardies will be dealt with as follows:

  • First offense: Warning
  • Second offense: Warning
  • Third offense: Warning - Parent Notification
  • Fourth offense: After School Detention
  • Fifth offense: After School Detention
  • Sixth offense: Saturday School Detention
  • Seventh offense: Saturday School Detention
  • Eighth offense: Saturday School Detention
  • Ninth offense: Out of School Suspension

If you have any questions or concerns about your student's attendance, we are happy to assist you.

Image that reads "Every day counts! School success starts with attendance."

Review the Prince William County School Board Regulation regarding attendance (PDF) .